📖
Tech Fleet User Guide
  • đŸŒŋSTART HERE
    • đŸ”ĸGet Started
      • 1ī¸âƒŖWhat is Tech Fleet?
      • 2ī¸âƒŖTech Fleet FAQ
      • 3ī¸âƒŖStart With the Community Collective Agreement
      • 4ī¸âƒŖFirst Steps in the Tech Fleet Community
      • 5ī¸âƒŖHow to Get Discord Roles in Tech Fleet
      • 6ī¸âƒŖHow to Become an Apprentice on Projects
      • 7ī¸âƒŖHow to Become a Co-Lead on Projects
      • 8ī¸âƒŖHow to Register for Masterclasses
  • 😃About us
    • 🤟About Our Org
      • 👋Hello World
      • 💗Mission and Values
      • 🤝We Live by the Collective Agreement
      • 🌎Diversity, Equity, and Inclusion in Action
  • 📰TRAINING OPENINGS
    • 📡Current and Upcoming Program Openings
      • 📜Project Openings
        • đŸƒâ€â™€ī¸Projects to Apply To Now
        • đŸ§™â€â™€ī¸Upcoming Projects
        • đŸ”ĨLive Project Phases in Tech Fleet
        • 🙈See It All In One Place
      • 🎓Masterclass Openings
    • â„šī¸Application Forms
  • 🚀Join The Community
    • How to Join Tech Fleet Discord
    • đŸ› ī¸Onboarding to Tech Fleet
      • 😍Book a Community Onboarding Call
      • 📧Join our Mailing List
      • 📹Onboarding Videos
      • đŸ–Ĩī¸Information Website
      • ✨Community Happenings
  • âš™ī¸RESOURCES
    • đŸ› ī¸Quick Links
      • 🤖Join Tech Fleet Discord
      • 🎨Figma Community Templates from Tech Fleet
      • 📅Tech Fleet Web Calendar
      • 📰Tech Fleet's Project Repository on Notion
      • 📧Join our Mailing List!
      • 🧭Tech Fleet's Roadmap
      • 🔗Common Links
      • 🚩Tools Used in Tech Fleet Programs
    • đŸĢCommunity Tutorials
      • 🌠Portfolio Case Study Guide
      • The Great Tech Fleet Discord Migration Video Tutorials
        • ❔Discord FAQ
        • 🌐Discord Basics
        • âœī¸Sign Up Process for Tech Fleet Discord
        • 🐎Common Channels in Tech Fleet Discord
        • 🔐Security Protocol in Tech Fleet Discord
        • đŸ§ĩBasic Chatting Abilities in Discord
        • 🤝Get a Tech Fleet Buddy
        • đŸ—“ī¸Managing Events in Tech Fleet Discord
        • 🆘Get Technical Support in Tech Fleet Discord
        • â€ŧī¸Using Roles for Alerts, Notifications, and Channel Access
        • đŸĻŽGetting Career Guidance in Tech Fleet Discord
        • đŸ’ŧGetting on Projects in Tech Fleet Discord
          • 👀Observers in Tech Fleet Discord
          • đŸŒŋApprentices In Tech Fleet Discord
          • đŸĒœCo-Leads in Tech Fleet Discord
          • đŸĢ‚Mentors in Tech Fleet Discord
        • 🎓Masterclasses in Tech Fleet Discord
      • đŸ…°ī¸Community Glossary
      • 🎨Join the Tech Fleet Figma Educational Space
      • 🤓How to Get Technical Support
    • đŸ—ī¸Project Team Tutorials
      • đŸĒ„Product Milestone Workbook
        • đŸŽ–ī¸Milestone Basics
        • 👟MVP Milestones
        • đŸŽ¯MMP Milestones
        • ✅Milestone Checklist
      • ⌛Project Kickoff Workbook
  • đŸƒâ€â™€ī¸Agile Portal
    • 🤝Agile Training in Tech Fleet
    • 🛹Agile Handbook
      • Start the Agile Handbook Here
        • 👓Contents of the Agile Handbook
        • 🌎What You Read About Agile May Be Different From What You See in the World
        • đŸŽŦAgile Manifesto Trailer
        • 🔑Introduction to the Agile Handbook
        • 🤖Can AI Replace Agile Teams?
      • đŸ§˜â€â™€ī¸Agile Philosophies
        • 🌊Waterfall Ways of Work
        • 📜Agile Ways of Work
        • 🚂Applying Agile Philosophies to Work
        • đŸŽĸBuilding MVP's and MMP's with Agile
      • 🤝Agile Teamwork
        • đŸ’ĒMaking Strong Agile Teams
          • đŸŒŋPrioritizing Growth Over Skills
          • đŸŒģThe Four Stages of Team Growth
          • 🚀Self-Actualized Agile Teams
            • đŸ—ī¸Building Agile Mindsets
            • Psychological Safety
            • Service Leadership
            • Self-Organization
            • Continuous Improvement
            • Iterative Value Delivery
        • đŸĢ‚Day-to-Day on an Agile Team
          • 👩‍🏭Cross-Functional Agile Teamwork
          • đŸĒœLeadership on Agile Teams
          • 😎Daily Life on Agile Teams
          • â™Ĩī¸Resolving Team Conflict as Service Leaders
          • 📑The Process for Resolving Conflicts
          • ❌Collective Agreement Violations
      • 🧑‍đŸ”ŦAgile Methods
        • đŸƒâ€â™€ī¸Scrum Method
          • 🤔What is Scrum?
          • 🧖Scrum Team Functions
          • đŸ—“ī¸Scrum Meetings
          • âœī¸Common Agile Deliverables
        • 🙉Other Agile Methods
      • đŸĒAgile-Related Outputs and Deliverables
        • â˛ī¸Timeline for Agile Outputs
        • 🙌Team Outputs for Agile
          • Agile Team Outputs Before Projects Begin
            • 🏇Client Kickoff
            • đŸ‘ī¸Agile Team's Vision
            • 👩‍đŸĢAgile Team Process
            • 🍱Backlogs and Kanban Boards
            • đŸĻžRACI Charts
            • 🤗Working Agreements
            • 📈Project Phase Roadmaps
          • Agile Team Outputs During Projects
            • 🧑‍đŸ’ŧSprint Planning Items
            • 👩‍đŸ’ģSprint Demo Presentations
            • đŸĻ¸â€â™€ī¸Sprint Retro Boards
            • 📏Agile Team Maturity Measurement
            • 🏁Project Hand-Off Document
        • 🚧Agile Product Development Deliverables
          • 👟Achieving Milestones on Agile Teams
          • đŸ”ŦResearch Test Plans
          • â‰ī¸Agile Product Requirements
            • 🧐Where's the PRD (Product Requirements Document)?
            • 🧠Documenting Problems, Needs, and Goals
            • â‰ī¸Mapping Product Assumptions
            • đŸ”ĸPrioritizing Problems and Future Work
            • 😎Release-Level Vision
            • 🤠Release-Level Scope
            • đŸ“¯Product Release Roadmaps
            • 🏭Epics, Features, and Work Tasks
            • âœŒī¸User Story Statements
            • ✅Acceptance Criteria
            • 🔷Behavior-Driven Development Scenarios
            • 🤔Use Case Scenarios and Task Flows
        • đŸ–Ĩī¸Deliverables Dashboard
      • 📑Agile Glossary
    • ✨Service Leadership Handbook
  • đŸŒŗPROJECT PORTAL
    • 🌱Learn About Project Training
      • â„šī¸Tech Fleet Projects are Training, Not Volunteer Work or Employment
      • 🧑‍🤝‍🧑Our Approach to Learning
      • 🌎Team Structure on Tech Fleet Projects
      • â›“ī¸Commitment vs. Job Function vs. People on Teams
      • đŸŽĸTeam Functions
        • đŸĒProduct Strategy Function
        • ⌛Project Management Function
        • 🌏User Experience Functions
          • 🎨UX Design Function
          • 🤓UX Research Function
          • âœī¸UX Writing Function
        • 🤖Development Function
        • 👩‍đŸ”ŦSolutions Architecture Function
      • 🤝UX Research Ethics
    • 📃Applying to Tech Fleet Project Training
      • 😎How Tech Fleet Project Applications Work
      • đŸ”ĸSteps to Apply to Project Training
      • âœ”ī¸Application Requirements
      • 🤠Project Timelines and Application Process
      • â‰ī¸Project Application Questions
        • ❔Tech Fleet General Application Questions
        • ❔Tech Fleet Project Phase Application Questions
      • 🤔Updating the General Application
      • 🌠Application Tips
      • đŸ—žī¸See the Latest Project Openings
    • 🔍Interview Guide for Tech Fleet Project Team Building
      • 👀Key Traits We Look For in Team Mates
      • đŸĒœCo-Lead Interview Guide for Project Coordinators
      • đŸĒ´Apprentice Interview Guide for Co-Leads
      • 📨Email Templates for Communicating to Applicants
  • 🎓MASTERCLASS-PORTAL
    • đŸ—žī¸Masterclass Openings
  • 👀OBSERVER PORTAL
    • 😎Observer Dashboard
    • 🙈Life as an Observer
    • đŸ•ĩī¸â€â™€ī¸Observer Handbook
      • đŸŽĸRead the Agile Handbook First
      • 🙈What's a Tech Fleet Observer?
      • â¤ī¸The Benefits of Observing
      • ❓Observer Frequently Asked Questions (FAQ)
      • đŸšļâ€â™€ī¸Daily Expectations of Tech Fleet Observers
        • 👩‍🎓Read the Handbooks before Observing
        • 🐐Join Tech Fleet Discord Before Observing
        • Observer Role in Discord
        • 👈Pick Projects to Observe
        • Seeing Project Deliverables as an Observer
        • 👀Day-to-Day as an Observer
        • 🤔Reflecting on Observations in Tech Fleet Discord
        • đŸĢ‚Get Support as an Observer
        • âš’ī¸Using Tools as an Observer
          • 🎨Tech Fleet Figma Educational Account for Observers
        • 🙌Knowing When you're Ready to Finish Observing
      • â¤ī¸Code of Conduct for Observers
      • 🏁Start Observing Today
  • đŸĒ´APPRENTICE PORTAL
    • đŸ–Ĩī¸Project Dashboard for Apprentices
    • 🧑‍🚀Apprentice Handbook
      • đŸĢ´Life as an Apprentice
      • Application Process for Apprentices
      • Becoming an Apprentice
      • Discord for Apprentices
      • 🎨Tech Fleet Figma Educational Account for Apprentices
      • Code of Conduct for Apprentices
      • Upholding Community Values as an Apprentice
      • Communication as an Apprentice
      • Leaving Your Project Early
      • Meetings
      • Working styles
      • Using Tools as an Apprentice
      • Organization for Apprentices
  • đŸĢļCO-LEAD PORTAL
    • đŸ–Ĩī¸Project Dashboard for Co-Leads
    • đŸĒœCo-Lead Handbook
      • đŸ”ĨLife as a Co-Lead
      • Application Process for Co-Leads
      • Discord for Co-Leads
      • Code of Conduct for Leads
      • Lead Role Breakdown
      • Upholding Community Values as a Lead
      • Principles as a Lead
      • Day-to-Day Lead Expectations
      • How to Select Your Apprentices as a Lead
      • Interviewing Apprentices as a Lead
      • Leaving Your Project Early
      • Using Tools as a Lead
      • 🎨Tech Fleet Figma Educational Account for Co-Leads
  • â¤ī¸COMMUNITY CODE OF CONDUCT
    • 💟Code of Conduct and Anti-Harassment Policy
    • 🏠Safe Space
  • 📐Policies
    • 🌏Community Collective Agreement
      • 🤗Community Core Values
        • đŸĢ´Tech Fleet's Mission and Values
        • 🤝Tech Fleet Members' Rights
        • â¤ī¸Tech Fleet Pledge of Purpose
        • đŸĢ‚Tech Fleet Pledge of Community
      • ❌Prohibited Activity in Tech Fleet
      • đŸ“ŖReporting and Resolving Issues
      • đŸ™…â€â™€ī¸Community Enforcement
      • 🌐Transforming Tension & Conflict
    • đŸ‘Šâ€âš–ī¸Tech Fleet's Policies
      • đŸ’ŧLegal Disclaimers
      • đŸ–ąī¸Slack and Discord Policy
      • 👩‍🎓Masterclass Terms and Conditions
      • âĒServices Refund Policy
      • 📓Tech Fleet Bylaws
      • 👤Tech Fleet Board Member Covenant
      • đŸ‘ī¸â€đŸ—¨ī¸Conflict of Interest Policy
      • 🔎Information Security Procedures
  • đŸ—ī¸GUILD PORTAL
    • đŸ’ģTech Fleet Operations
      • đŸĨŗTech Fleet Operations Workbook
      • âš–ī¸Governance
      • đŸ‘Šâ€âš–ī¸Board of Directors
    • đŸ‘ŖGuild Directory
      • 🎓Growth and Development Guild
      • 🚧Infrastructure Guild
      • 🙏Leadership Guild
      • đŸĒProduct Team Guild
      • 🕧Project Coordinator Guild
      • đŸ“ŧVideo Production Guild
    • âš’ī¸Guild Handbook
      • đŸŖCreating Change in Tech Fleet
      • Code of Conduct for Guilds
      • Guilds in Tech Fleet
      • Creating a new Guild
      • Operating a Guild
      • Guild Bylaws Template
  • đŸĢļProject Coordinator Portal
    • âš™ī¸Project Coordinator Handbook
      • Code of Conduct for Project Coordinators
      • Project Coordinator Process
      • Using Tools as a Project Coordinator
      • Project Intake Process
      • Getting the Team Formed
      • Pre-Kickoff as a Project Coordinator
      • Kickoff as a Project Coordinator
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On this page
  • Step 1 - Get Community Feedback
  • Step 2 - Guild Bylaws: Write a Guild Thesis
  • Step 3 - Guild Bylaws: Define the Details and Scope
  • Step 4 - Propose a Vote to Create the Guild
  • Step 5 - Get Signups
  • Step 6 - Create a Notion space for the Guild
  • Step 7 - Run a Pilot and Iterate
  1. GUILD PORTAL
  2. Guild Handbook

Creating a new Guild

Creating a new guild requires several steps

PreviousGuilds in Tech FleetNextOperating a Guild

Last updated 2 years ago

Step 1 - Get Community Feedback

Have an idea for a Guild that can help solve a problem in Tech Fleet? You and the community can create one!

Any ideas for new guilds must go through community feedback channels to socialize the idea and get perspective from the community. This happens through the Slack channel today. Follow the guidelines for proposing changes in Tech Fleet for more details.

Guidelines for proposing changes:

Template document you can copy to write out your details of the Guild:

Figjam board workshop example for your team to use to scope out the guild's responsibilities

Step 2 - Guild Bylaws: Write a Guild Thesis

A thesis should include:

  1. The problems the guild will attempt to solve

  2. The mission of the guild

  3. The scope of the guild's work

  4. Outcomes that the guild should seek to achieve

Step 3 - Guild Bylaws: Define the Details and Scope

After the thesis is created, write out more details about the guild so that anyone who's interested can understand the intent and operations of the guild.

This includes:

  1. What are the requirements for joining the guild?

  2. How do people join the guild?

  3. How does the guild operate day-to-day, week-to-week? Where do you keep your work progress in Notion?

This should be documented in the Tech Fleet User Guide, write out a document and follow the Guild Template, then work with the Infrastructure Guild to implement the document in the User Guide.

Step 4 - Propose a Vote to Create the Guild

Step 5 - Get Signups

Once your guild requirements are defined and approved by the community, community members can be recruited to the guild's efforts. Roles within the guild are important to define, so getting signups is the first part, and you should provide clarity on everyone's roles when they signup.

Step 6 - Create a Notion space for the Guild

Step 7 - Run a Pilot and Iterate

Your guild is self-organized and self-governed. No one should tell you how to run the guild; guild members should get together to decide how they should work together, and they should iterate on their process. As your process changes, be sure to communicate this out to the community and update the documentation you uphold about the guild so that people in the community can see the latest details about operations within your guild.

After in step 1, you can write your "guild thesis". This will eventually be posted in the section of the user guide for all to see.

Write your thesis in a document and post it to the Slack channel for buy-in and feedback before considering it final.

What are your work agreements for the guild? ()

Who's responsible, accountable, consulted, and informed within Tech Fleet for your guild work? ()

Work with the to post a new vote where community members vote for the guild's creation. Follow the voting to comply with voting.

Work with someone from the to create a new Notion space for the guild, where all your backlog items, notes, and documentation should live. Public-facing documentation should be added to the Tech Fleet User Guide, so work with the Infrastructure Guild to determine the scope of User Guide sections vs. Notion sections.

đŸ—ī¸
âš’ī¸
understanding the problem and collecting feedback
Guilds
#community-ideas-feedback-and-discussion
more about Scrum work agreements here
more about RACI charts here
Infrastructure Guild
procedures
Infrastructure Guild
#community-ideas-feedback-and-discussion
đŸĨŗTech Fleet Operations Workbook
Guild Bylaws Template